Bring your data. Leave anytime.

How switching works

1. 1

   Step 1: Tell us what you're leaving

   Email office@pipeworkhq.co.uk or mention it at sign-up. Tell us which system you use today (Tradify, Gas Engineer Software, Commusoft, a spreadsheet, a paper diary — all fine) and roughly how many customers you have.

2. 2

   Step 2: Export from your old system

   We walk you through your current system's own export screens — you stay in control of your data at every step. A simple spreadsheet (CSV) of customers and addresses is all we need.

3. 3

   Step 3: We load it for you — included

   We map your spreadsheet and load your customers, property addresses and boiler records (make, model, serial number) into your account through our import pipeline, de-duplicating as we go. This is done for you by the founding team — there is nothing technical for you to do.

4. 4

   Step 4: Check it, then run both side by side

   You review what landed. Keep your old system running alongside for as long as you like — there is no contract and the Free plan costs nothing while you compare.

5. 5

   Step 5: Go live — and stay because it works, not because you're stuck

   When you're ready, your quotes, invoices, certificates and business website run from one login. The account owner can prepare a fresh ZIP download from Settings whenever it is needed.

Switching questions, answered straight

What exactly do you migrate for me?

Customers (names, emails, phone numbers), property addresses, and boiler/appliance records (manufacturer, model, serial number) — de-duplicated against anything already in your account. That covers the day-one essentials: who your customers are, where they live and what's on the wall.

Can you import my full job history and old certificates?

Historic job records and certificates are not included in the current migration service. They stay in your old system's export, which you should keep for your records (Gas Safe records have statutory retention periods). Most switchers keep a read-only export of the old system for reference. We'll tell you exactly what carries over before you commit to anything.

How much does migration cost?

Nothing — it's included. While we're in our founding period, the team does your data move as part of getting you set up, on any plan.

How do I get my data OUT if I leave?

The account owner can prepare a ZIP download from dashboard Settings. It contains the business records and uploaded files, but leaves out passwords and other security details. The download is kept for 24 hours, each secure link lasts 10 minutes, and the owner can cancel it. There is also a Xero-ready invoice file for your accountant.

Will I lose my invoice numbering or VAT records?

PipeworkHQ maintains a sequential invoice series and records cancellations and credit notes rather than silently rewriting history. Your old invoices remain in your old system's export, so keep that export with your VAT records and ask your accountant what retention applies to your business.

How long does switching take?

For a typical firm the data move itself is done within a few working days of receiving your export. You can already be quoting and invoicing on day one while the historic customer list lands.